Shuying Wu

ITS 364

CH18

 

Review and Discuss

 

1.     Explain why is it important to research your audience as a first step to creating an effective presentation. 18.1

Answer: The creator of the presentation must research their audience to ensure that there will be information that is relevant to their audience. If the creator does not have relevant information that will gain the attention of the audience then they will fail to create a successful presentation.

 

2.     Briefly explain what the AUDIENCE formula does to help with creating an effective presentation. List the key terms the acronym stands for. 18.1

Answer: The AUDIENCE formula makes it easy to know where to start by presenting a series of questions about the audience and the facilities in which you will present. This will help the presenter plan ahead so that they can answer those questions.

            Analyze    Understand    Demographics   Interest   Environment

            Needs   Customization   Expectations

 

3.     Explain how presentation software should be used to plan your ideas. 18.2

A presenter should not plan their ideas and the multimedia elements at the same time or planning around the multimedia elements. The presenter should decide what they want to say and then decide how to enhance that message utilizing the multimedia potential of the presentation software.

 

4.     Define and explain the first step in the preparation process of a presentation. 18.3

The first step in the preparation process should always be to create an outline of how you think your presentation should flow. This encourages the presenter to focus on your content before you begin thinking about design issues. These should be limited to three main ideas supported by several sub-points or explanations.

 

5.     Analyze why a title and content slide works better in Outline view than other slide types. 18.2

The outline view in PowerPoint lets you easily build a framework for your presentation based on your ideas. This encourages you to focus on the content before you begin thinking about design issues.

 

6.     Describe the second step in the presentation process for creating an effective presentation. 18.3

The second step in the preparation process is establishing the most significant ideas you want to get across to your audience. They presenter will record ideas using the outline feature and trim ideas down to a necessary list and becomes a presentation without focus. Then they must identify points that can be moved to sub-points or gathered under a common topic. Some presentations designers begin by repeating the entire outline on a single slide, and then breaking the points out onto individual slides once the ideas are in place. Finally, the user should limit the number of lines on each slide to no more than six.

 

7.     Summarize the recommendations for how much information should be on each slide. 18.3

During the third step in the preparation process the presenter should understand how to structure their information. Information should limit the number of lines on each slide to no more than six lines of text per slide and no more than six words per line of text. Ideas should be brief rather than using long explanations. Complete sentences are generally not necessary or desirable and should only include vital words.

 

8.     Explain the use of parallelism in the text on a slide show. 18.3

In addition to limiting the number of words and lines on each slide, itís also a clever idea to make your points grammatically parallel. The process called parallelism is defined as using the same grammatical structure on all same-level points within a slide. Using verbs and nouns in the same order and capitalizing should be completed throughout the presentation.

 

9.     Explain what can be done to information that doesnít need to appear on the slide. 18.4

Not every word needs to be included in your presentation in the actual slides. The Notes or Speaker Notes feature of most presentation software programs is a good place to keep this type of information. Any additional information should be put into these sections to avoid clustering your slides.

 

10.  Discuss how hyperlinks and the order of your presentation slides are related. 18.5

The use of hyperlinks can be used to link one slide to another slide in the presentation. This is a good tool to use when you want to refer to information on a previous or upcoming slide during a presentation. A slide that possesses relevant information that is further down the slide can be hyperlinked back to an earlier slide.

Apply

Use the Internet to research information on a vacation that you would like to take. Decide on a destination and the major points that you would like to consider in deciding on where to go for this vacation. Expand on the major points, adding transitions to the slides as well as notes, hyperlinks, or an action button.